Admin Executive

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Recruitment Information

1. Work location: Dong Nai
2. Industry: Accounting / Auditing / Tax , Administrative / Clerical , Finance / Investment
3. Job level: Experienced
4. Job type: Permanent
5. Salary: 25 - 30 tr.VND

 

Job description

• Daily check BOD office’s emails/correspondences and process next needed steps;
• Manage and arrange travel/ accommodation plan for BOD’s business trips;
• Provide full support in translating documents and interpretating exchanges (Eng – Vie) for BODs when needed;
• Take recaps/ memos/ agenda as per BODs request;
• Closely follow up and update progress of given tasks without BODs supervision;
• Welcome and provide comprehensive customer service to BOD’s guests and visitors on the GM’ behalf;
• Transfer BODs directions in writing and verbal to the intended and follow up to ensure sufficient and smooth progress;
• Daily report in writing and verbal to BODs for requested tasks;
• Prepare to correspondence writing/responses/reports to the Head as per BODs’ requests;
• Discreet of handling confidential information and documents;
• Represent BODs in a professional and congenial manner in person, in telephone conversations and welcoming VIP foreign visitors, partners;
• Organize and prepare critical presentations and documentations for members of BODs;
• Make BODs meeting schedule, travel arrangements and maintain travel records, expenses & others;
• Follow the work schedule of Departments, reports & other particular tasks assigned by BODs;
• Arrange accommodation/ travel plan for expatriate experts and their family for better working experience in Vietnam branch;
• Support expatriate experts’ family members for their school/work application in Vietnam;
• Support local staff in applying passport/visa for working in other branches of the company;
• Be a liaison between Vietnam branches with other overseas branches;
• Contact and cooperate with external state departments for applying/ renew work visa/ permit to expatriate experts from other overseas branches to work in Vietnam;
• Contact and work with state departments for permission/registration matters of company business and partner;
• Other job design by HR manager.

Job Requirement

• Education: Bachelor’s Degree in Accountant or Finance;
• At least 05 years working experience as executive /management assistant in multinational company is required;
• Advanced written, verbal skills in English;
• Advanced-level skills in Microsoft Office (especially Power point);
• Strong interpersonal skills, Relationship building skills;
• Excellent communication & presentation skills.

Required Job Skills

executive service writing schedule hr education assistant communication

Other Information

• Shuttle bus from HCM to factory in Dong Nai.
• Vietnamese candidate only.

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